Privacy Policy
Your privacy matters. Learn how we protect and handle your information.
Last Updated: October 9, 2025 | Reviewed annually
1. Information We Collect
We collect the following types of information:
Newsletter subscribers: Name and email address (via newsletter signup forms)
Employers: Business email, company name, contact information, and payment information (for employers who post job listings - payment details processed securely by third-party processors; we do not store credit card numbers)
Job seekers (application clicks): Email address and job ID (logged when you click “Apply” for analytics and to communicate important product updates - we do NOT receive or process your resume, cover letter, or other application materials)
Job alert subscribers: Email address (when you sign up for job alerts to receive notifications about new opportunities matching your interests)
Technical data: IP address, browser type, device information, pages visited (collected automatically for security and analytics)
Cookies: We use minimal cookies via Google Analytics for site usage tracking. You can disable cookies in your browser settings, though this may limit functionality.
Legal basis: Legitimate interest and consent (GDPR Article 6)
2. Data Security
We implement industry-standard security measures including:
SSL/TLS encryption for data in transit
Encrypted storage for data at rest
Regular security audits
Access controls and authentication
3. How We Use Your Data
Send newsletters and updates
Analyze site performance and usage
Improve user experience
Track application clicks and communicate product updates
Send job alerts and match notifications
Process employer job postings
Maintain security and prevent fraud
We may occasionally send marketing emails related to Forward Future content or products. By signing up, you consent to receive these emails, and you can unsubscribe at any time.
4. How We Handle Application Data
It is critical to understand how job applications work on Forward Future Jobs:
What We Do
Log your email address and the job ID when you click “Apply” (for analytics and to communicate important product updates)
Redirect you to the employer's external application system (their website, email, or ATS)
What We Do NOT Do as of 10/25/2025
Receive or process your resume
Receive or process your cover letter
Store any application materials
Act as an intermediary in the application process beyond the initial redirect
Employer Responsibility: The employer is solely responsible for handling your application data according to their own privacy practices and applicable laws. We recommend reviewing the employer's privacy policy before submitting your application.
5. Third-Party Services
We use trusted third-party services to operate and improve our platform:
Google Analytics
To understand site usage and performance
Beehiiv
To manage newsletter subscriptions and email communication
These services may receive personal data such as email addresses and usage patterns in accordance with their own privacy policies.
Note: Beehiiv may retain your email address according to their own retention policies. See Beehiiv's privacy policy for details.
6. Data Sharing & "Do Not Sell"
We do not sell, share, or rent your personal data to any third parties, advertisers, affiliates, or partners. California residents: We honor “Do Not Sell or Share My Personal Information” requests.
7. Your Rights
You have the right to:
Access the personal data we hold about you
Update or correct your information
Request deletion of your data
Request a copy of your data (portability)
Object to processing of your data
To exercise any of these rights, contact us at astro@forwardfuture.ai. We will respond within 45 days.
California Consumer Privacy Act (CCPA) Rights
California residents have additional rights under the CCPA:
Right to Know: Request details about personal information we collect, use, and share
Right to Delete: Request deletion of your personal information
Right to Opt-Out: We do not sell personal information (no opt-out needed)
Right to Non-Discrimination: We will not discriminate for exercising these rights
To exercise these rights, contact astro@forwardfuture.ai with “CCPA Request” in the subject line.
8. Data Retention & Storage
Data is stored on encrypted servers in the United States. Retention periods:
- • Newsletter data: Until unsubscribe + 30 days
- • Job alert subscriptions: Until unsubscribe + 30 days
- • Application click logs (email + job ID): 1 year after click
- • Employer job postings: Until removed by employer or marked inactive
- • Analytics data: 26 months (per Google Analytics retention)
- • Support inquiries: 1 year after resolution
Important: We do not retain application materials (resumes, cover letters) because we never receive them. These are submitted directly to employers through their own systems.
9. Automated Processing & International Transfers
We use automated systems (Google Analytics) to analyze site usage patterns. This processing does not involve automated decision-making that legally affects you.
By using our service from outside the United States, you consent to the transfer of your data to the US, which may have different data protection laws than your jurisdiction.
10. Data Breach Notification
In the unlikely event of a data breach affecting your personal information, we will notify affected users within 72 hours via email and post a notice on our website.
11. Children's Privacy
This site is not intended for children under 13. We do not knowingly collect personal information from minors.
12. Future Features
In the future, we may introduce:
For Job Seekers:
User accounts - Save favorite jobs, track application history, and receive personalized job recommendations
Profile and resume management - Create professional profiles and upload resumes for employer visibility
Company reviews and ratings - Share interview experiences, workplace culture insights, and employer feedback
Job alerts and notifications - Receive customized alerts for new jobs matching your preferences and skills
For Employers:
Application tracking - Monitor application rates and engagement metrics for job postings
AI candidate matching - Receive AI-powered recommendations of candidates matched to job requirements
Analytics dashboard - Access detailed insights about job views, application rates, and candidate quality
Enhanced candidate data processing for matching and recommendations
Important: These features may involve additional data collection and processing, including candidate profiles, resumes, application materials, and interaction analytics. We will update this privacy policy and obtain necessary consents before launching any features that change how we handle your data.
13. Contact Us
For any privacy-related questions, concerns, or data requests, reach out to:
